Software Licensing

Software Licensing for UA Faculty, Staff & Students

University of Arizona Policy Governing Use and Duplication of Computer Software

The University of Arizona forbids, under any circumstances, the unauthorized reproduction of software or use of illegally obtained software. Using University equipment to make illegal copies of software is prohibited. University employees and students who violate this policy are subject to disciplinary action. Individuals who violate U.S. copyright law and software licensing agreements also may be subject to criminal or civil action by the owner of the copyright.

The University of Arizona supports the following statement regarding copyrights:

"Respect for intellectual labor and creativity is vital to academic discourse and enterprise." This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgment, right to privacy, and right to determine the form, manner, and terms of publication and distribution.

"Because electronic information is volatile and easily reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for sanctions against members of the academic community."

University employees and students are required to adhere to any specific conditions or restrictions required by the licensing agreements for software programs purchased with University funds. For commonly used licensing agreements, the following conditions apply:

1. It is illegal to copy a software program, such as Microsoft Office, Windows 2000/XP, Norton Utilities, Adobe Photoshop, etc., and install that single program for simultaneous use on multiple machines.

2. Unauthorized copies of software programs may not be used on University equipment. This applies even though you yourself may not have made the illegal copy.

3. Purchase of the appropriate number of copies of a software program is necessary for maintaining legal status, especially if you are using machines connected to a network.

4. University employees and students are prohibited from assisting in making or using illegal copies of software.

5. University employees and students are permitted to make an archival (back-up) copy of a software program provided it is not used or transferred separately from the original program.